Association of Electoral Administrators

Help and Advice for UK Professionals involved in Running Elections

Association of Electoral Administrators - Help and Advice for UK Professionals involved in Running Elections

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Constitution and Codes of Conduct

The Association is managed through its Board (formerly Council), consisting of the Chairman and Deputy Chairman of the Association, together with Life Presidents and appointed representatives from each of the Association's eleven Regional Branches. The members of the Management Team are also ex-officio members of the Board but without voting rights.

Day to day management of the Association's affairs is undertaken by the Management Team, consisting of the Chief Executive, Executive Director (Resources), Executive Director (Commercial), with the Assistant Chief Executive, Chairman, Deputy Chairman and Immediate Past Chairman as ex-officio Members.

Annual General Meeting

The Annual General Meeting of the Association is held in February during its Annual Conference and is the Association's policy making body. The Chairman and Deputy Chairman are elected officers. Elections were held in May 2007 to fill the then existing office of Chairman and the new office of Deputy Chairman, created under the new structure agreed by the Association in September 2006. This first period of office for the successful candidates expired in February 2009. Following that date, the office of Chairman is only held for one year and the Deputy Chairman then succeeds to the office of Chairman. As the Deputy Chairman automatically succeeds the Chairman, elections are held annually only for the office of Deputy Chairman. As mentioned above, both the Chairman, Deputy Chairman and Immediate Past Chairman are ex-officio members of the Management Team.

The list below comprises various codes of conduct and practice adopted/issued by the Association and other corporate documents. You can view or download any of these by clicking on the appropriate item.

Acceptable Use of Internet, E-Mail, Data and Computer Equipment
Business Plan 2010 to 2014
Code of Conduct for Officers and Employees
Code of Ethics and Professional Standards
Code of Practice - Gifts and Hospitality
Disciplinary Code
Election of Officer Rules
Guidance for Branches on Seminar Bursaries
Guidance on use of Branch funds
Memorandum and Articles of Association
Model Branch Constitution and Standing Orders
Specimen Bursary Application Form
Standing Orders
Submission of motions to AGM by Branches and individual Members - explanatory notes

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Association of Electoral Administrators – A Company Limited by Guarantee - Registered in England and Wales No. 2406897
Registered Office: Rice and Co., Harance House, Rumer Hill Road, Cannock, Staffs WS11 0ET.